SUMMARY OF MINUTES

JUNE 27, 2017 COUNTY BOARD MEETING

The Fillmore County Board met in special session at the Courthouse in the City of Preston. All members were present. Also present were the Coordinator/Clerk, and other department heads and staff, citizens, and two members of the press. 

The following resolutions were adopted by the Board:

UNNUMBERED RESOLUTION: Adoption of summary of “Other Waters” for inclusion in the Local Water Management Plan as part of the requirements of the Buffer Law

RESOLUTION 2017-0205: MN DOT Master Partnership Contract

RESOLUTION 2017-021: State of Minnesota Joint Powers Agreement with the County of Fillmore

RESOLUTION 2017-022: Participation in the MN Office of State Auditor Performance Measurement program

RESOLUTION 2017-023: 2017 Performance Measures

The Board approved the following agenda items:

• the amended agenda.

• the following Consent Agenda:

1. June 13, 2017 County Board minutes.

2. June 13, 2017 Board of Equalization minutes.

3. Family and Medical Leave for employee #1461.

4. Administrative leave for employee #1566.

• deed Lots 7 and 8 in Mill Lots to City of Lanesboro.

• closing of paid in full Economic Development Authority loan to Jennifer Mulhern, Touch of Nature.

• write off EDA loan to Diane Torgerson.

• establishment of a Broadband Development Fund.

• $75,000 loan to AcenTek for Lanesboro area project.

• award low bid to Midwest Contracting  for CSAH 1 Reconstruction Project SP 023-601-024.

• award second lowest bid to Fahrner Asphalt Sealers for Airport runway sealcoat project.

• 2017 Airport Master Plan and Airport Layout Plan Update Professional Consulting Agreement with Bolton & Menk.

• solicit an Independent Fee Estimate for Master Plan Fee Compliances.

• airport hangar leases that have followed through on all lease requirements.

• amend agenda to add appointment of Gabrielle Kinneberg to Airport Committee. 

• appointment of Gabrielle Kinneberg to Airport Committee.

• amend agenda to add approval of out-of-state travel to observe slab pour for out-of-state bridge.

• out-of-state travel for Engineer and staff to observe slab pour for out-of-state bridge.

• proposed updates to Family and Medical Leave policy.

• intermittent employees Paid Time Off accruals.

• Memorandum of Understanding with Law Enforcement Labor Services, Inc. Local #24, 2015-2017 contract contingent upon positive vote by Union. 

• advertise internally and externally for full-time Social Worker.  

• consider new Deputy Sheriff position.

• move Jailer position from part-time to full-time.

• Sentence to Service contract.

• Institution Community Work Crew contract. 

• State of Minnesota Joint Powers Agreement with Bureau of Criminal Apprehension.

• second amendment to State of Minnesota Amendment of Communications Antenna License.

• expenditures for computer monitors for Auditor/Treasurer Department.

• low bids from Dell for desktop computers and Hewlett Packard for laptops for 2017 replacements. 

• use Veterans grant for upgrades to Conference Room Technology in Veteran Services and Extension Offices. 

The following Commissioners’ warrants were approved:

REVENUE FUND

Vendor Name, Description                                                                             Amount

Ancom Communications, services                                                             $2,147.80

Bluff Country Newspaper Group, publishing                                                 $663.05

CDW Government, Inc., asset purchase, supplies                                       $652.46

Eide Bailly, LLP, services                                                                          $22,500.00

Fillmore County Auditor-Treasurer, fuel                                                    $2,802.32

Fillmore County Treasurer-credit card/ach, registration fees, filing fee                 

                                                                                                                          $534.00

Flexible Benefit Consulting, Inc., services                                                  $3,286.42

Northland Business Systems, Inc., services                                              $3,326.40

Phelan, CPA, Francis J., services                                                              $1,240.00

Regents of the University of Minnesota, contract                                     $28,921.26

Safariland, LLC, registration fees                                                                   $895.00

Thomson Reuters, reference materials                                                         $927.50

Wintering Law Office LTD, services                                                           $1,150.00

TOTAL REVENUE FUND BILLS OVER $500 (listed above)                $69,046.21

TOTAL REVENUE FUND BILLS UNDER $500 (50 bills - not listed)

                                                                                                                       $7,923.92

TOTAL REVENUE FUND                                                                        $76,970.13

INFRA FUND

Vendor Name, Description                                                                             Amount

Fillmore County Treasurer-Credit Card/ACH, registration fees                 $901.74

TOTAL INFRA FUND BILLS OVER $500 (listed above)                            $901.74

TOTAL INFRA FUND BILLS UNDER $500 (1 bill - not listed)                  $200.00

TOTAL INFRA FUND                                                                                 $1,101.74

ROAD & BRIDGE FUND

Vendor Name, Description                                                                             Amount

Auto License Bureau, tax, title, licenses                                                      $3,690.30

Bauer Built, Inc., services, tires/parts                                                         $2,163.00

Bluff Country Brine, LLC, dust control                                                         $6,106.60

Brock White Company, LLC, seeding                                                            $782.84

Brown's Tire & Battery, Inc., services, parts                                              $2,240.00

Bruening Rock Products, Inc., rock, asphalt                                               $6,214.68

Erickson Engineering Co., services                                                          $18,479.50

Fastenal Company, supplies                                                                          $544.90

G & K Services, uniforms, supplies                                                               $640.42

Herman's Service, services                                                                           $745.00

Hovey Oil Co., Inc., fuel                                                                               $8,444.12

Hyland Motor Company, parts                                                                       $744.50

Midway Ford Commercial, equipment purchase                                    $32,688.00

Milestone Materials, Inc., rock                                                                    $5,529.49

Newman Signs, signs                                                                                  $4,942.33

Nuss Truck Group, Inc., parts                                                                        $860.10

Ranger Chevrolet, equipment purchase                                                   $22,585.80

River City Paving, materials                                                                       $2,398.14

Ronco Engineering Co., Inc., services, parts                                                $949.96

Titan Machinery, parts                                                                                    $565.48

Western Petroleum Company, supplies                                                     $2,071.40

TOTAL ROAD & BRIDGE FUND BILLS OVER $500 (listed above)

                                                                                                                   $123,386.56

TOTAL ROAD & BRIDGE FUND BILLS UNDER $500 (22 bills - not listed)       

                                                                                                                       $2,747.34

TOTAL ROAD & BRIDGE FUND                                                          $126,133.90

SANITATION FUND

Vendor Name, Description                                                                             Amount

Dynamic Recycling, services                                                                     $5,233.66

Morem Electric, Inc., services                                                                    $1,751.11

TOTAL SANITATION FUND BILLS OVER $500 (listed above)              $6,984.77

TOTAL SANITATION FUND BILLS UNDER $500 (7 bills - not listed)

                                                                                                                          $957.56

TOTAL SANITATION FUND                                                                      $7,942.33

AIRPORT FUND

Vendor Name, Description                                                                             Amount

TOTAL AIRPORT FUND OVER $500 (None)                                                 $0.00

TOTAL AIRPORT FUND UNDER $500 (1 bill - not listed)                        $456.72

TOTAL AIRPORT FUND                                                                               $456.72

The above represents a summary of the County Board actions on the listed date.  Official County Board minutes are on file in the Fillmore County Courthouse and are available for review during regular business hours.  County Board meetings are usually scheduled for Tuesday mornings at 9:00 in the Commissioners’ Room in the Courthouse.  Questions regarding the minutes or upcoming meetings can be directed to Bobbie Vickerman, Coordinator/Clerk of the County Board at 507/765-4566. 

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