PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

Date: Tuesday, January 8, 2013, 9:00 a.m.

Place: Commissioners Room, Courthouse, Caledonia, MN

Members Present: Judy Storlie, Justin Zmyewski, Steve Schuldt, Teresa Walter and Dana Kjome

Presiding: Auditor Meiners, Chairperson pro tem

Call to order.

Auditor Meiners requested nominations for Chairperson for the year 2013. Commissioner Schuldt nominated Commissioner Zmyewski. The nomination was seconded by Commissioner Walter and carried unanimously.

Chairperson Zmyewski requested nominations for Vice-Chairperson for the year 2013. Commissioner Schuldt nominated Commissioner Walter. The nomination was seconded by Commissioner Storlie and carried unanimously.

Motion was made by Commissioner Walter, seconded by Commissioner Schuldt and unanimously carried to approve the minutes of the December 26, 2012, meeting.

File No. 1 - Motion was made by Commissioner Schuldt, seconded by Commissioner Walter and unanimously carried to approve payment of the license center and Human Services disbursements and the following claims:

County Revenue Fund $36,929.74

Road & Bridge Fund 23,117.80

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Total $60,047.54

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Motion was made by Commissioner Schuldt, seconded by Commissioner Walter and unanimously carried to authorize the purchase of a 2003 Topkick GM 6500 mechanics truck with crane and welder from RDO for an amount of $34,000 plus tax, title and license.

Motion was made by Commissioner Walter, seconded by Commissioner Schuldt and unanimously carried to authorize advertising the 2003 Chevrolet LD 3500 mechanics truck for sale by sealed bid.

HR Director Arrick-Kruger recommended the hire of Wylie Steel as a 67-day maintenance specialist. Motion was made by Commissioner Walter, seconded by Commissioner Schuldt and unanimously carried to approve the hire of Wylie Steele as a 67-day employee to assist as a maintenance specialist at step 1 of the b-23-2 comparable worth band effective January 8, 2013.

Motion was made by Commissioner Schuldt, seconded by Commissioner Kjome and unanimously carried to approve a change in status from probationary to regular for Wendi Ruesgen effective January 9, 2013, and for Heather Fee effective January 23, 2013.

Motion was made by Commissioner Schuldt, seconded by Commissioner Walter and unanimously carried to approve a $50.00 mobile computing device per diem for HR Director Arrick-Kruger.

Environmental Services Director Frank reported that the County has worked with Attorney Jay Squires on various land use related cases and ordinance revision. Recently Mr. Squires left the firm he had been working for and along with other attorney's has started a new firm. Environmental Services Director Frank recommended maintaining Mr. Squires as its attorney, which requires approval of a File Transfer Request. Motion was made by Commissioner Schuldt, seconded by Commissioner Walter and unanimously carried to retain the services of Jay Squires, to approve the File Transfer Request and authorize the signature of Chairperson Zmyewski.

Auditor Meiners reported that the Highway Department has been advertising on specific websites and no longer in the newspapers, which has worked well. Therefore, she recommended that a resolution allowing for this be adopted. Motion was made by Commissioner Kjome, seconded by Commissioner Schuldt and unanimously carried to adopt the following resolution:

RESOLUTION NO. 13-1

To Use Alternative Method To Disseminate Bids And Requests

NOW THEREFORE, the Houston County Board of Commissioners hereby resolves:

BE IT RESOLVED, that the County of Houston will continue to use the Houston County website, www.houstoncounty.govoffice2.com, as an alternative means to disseminate solicitations of bids, requests for information, and requests for proposals for transportation related construction and maintenance projects.

BE IT FURTHER RESOLVED, that any dissemination by alternative means must be in substantially the same format and for the same period of time as a publication would otherwise be required under Minn. Statute § 331A.03 Subd. 3.

Auditor Meiners reported that this is a means by which department heads belong to association meetings. Following discussion, motion was made by Commissioner Walter, seconded by Commissioner Storlie and unanimously carried to adopt following resolution:

RESOLUTION NO. 13-2

RESOLVED, That under the provisions of Chapter 714, Laws of 1961, duly designated representatives of Houston County shall be authorized to participate in the meetings and activities of their respective State Association by membership therein and attendance at meetings thereof, as contemplated by Statute, and by the provisions of Chapter 529, Laws of 1963; and

RESOLVED FURTHER, that money be appropriated from the County Revenue Fund to defray expenses of such officials in connection therewith, said expenses to be paid upon presentation and allowance of properly itemized claims in an amount not to exceed statute limitations.

Motion was made by Commissioner Walter, seconded by Commissioner Storlie and unanimously carried to approve the 2013 Appropriations.

Auditor Meiners stated that various counties establish their board schedule for the entire year at the beginning of each year. She provided a proposed schedule for the 2013 year. Motion was made by Commissioner Schuldt, seconded by Commissioner Kjome and unanimously carried to approve the 2013 Board Meeting Schedule.

At this time the printing bids for calendar year 2013, filed pursuant to advertisement, were opened and read. Auditor Meiners reported that initial review reflects that Spring Grove Herald has submitted the low bid on all items. She stated that an alternate bid will need to be accepted for the 2nd printing of the financial statement. It appears that the Houston County News has submitted the next lowest bid. Typically all bids are accepted for miscellaneous and legal notices. Motion was made by Commissioner Schuldt, seconded by Commissioner Walter and unanimously carried to accept the bids as outlined above.

Following discussion, motion was made by Commissioner Kjome, seconded by Commissioner Schuldt and unanimously carried to approve the committee appointments as discussed.

Auditor Meiners reported that the State Auditor has expressed concern regarding the County Commissioner Per Diem Policy. She provided recommendations to improve the policy. Discussion was held. Motion was made by Commissioner Schuldt, seconded by Commissioner Walter and unanimously carried to approve the Policy on Houston County Commissioner Per Diem Payments as amended.

There being no further business and the time being 10:56 a.m., motion was made by Commissioner Schuldt, seconded by Commissioner Walter and unanimously carried to adjourn the meeting, the next advertised meeting being Tuesday, January 15, 2013.

BOARD OF COUNTY COMMISSIONERS

HOUSTON COUNTY, MINNESOTA

By: Justin Zmyewski, Chairperson

Attest: Charlene Meiners,

County Auditor

THE ABOVE PROCEEDINGS OF THE HOUSTON COUNTY BOARD OF COMMISSIONERS IS ONLY A SUMMARY. THE FULL TEXT IS AVAILABLE FOR PUBLIC INSPECTION AT THE HOUSTON COUNTY AUDITOR'S OFFICE AS WELL AS ON THE HOUSTON COUNTY WEBSITE LOCATED AT THE FOLLOWING WEB ADDRESS: http://www.houstoncounty.govoffice2.com/.