PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

Date: Tuesday, December 11, 2012 at 9:00 a.m.

Place: Commissioners Room, Courthouse, Caledonia, MN

Members Present : Jack Miller, Justin Zmyewski, Steve Schuldt, Teresa Walter and Tom Bjerke

Presiding: Jack Miller, Chairperson

Call to order.

Motion was made by Commissioner Walter, seconded by Commissioner Schuldt and unanimously carried to approve the minutes of the November 27, 2012, meeting.

Motion was made by Commissioner Schuldt, seconded by Commissioner Zmyewski and unanimously carried to approve payment of the following claims:

County Revenue Fund $116,556.05

Road & Bridge Fund 1,569,180.48

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Total $1,685,736.53

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Motion was made by Commissioner Schuldt, seconded by Commissioner Zmyewski and unanimously carried to approve License Center and Human Services disbursements.

Motion was made by Commissioner Walter, seconded by Commissioner Schuldt and unanimously carried to approve the minutes of the Truth in Taxation meeting held Thursday, December 6, 2012.

Engineer Pogodzinski has discussed needs for the Highway Department with IS Director Milde. There are various pieces of technology equipment, which are scheduled to be replaced in 2013. There are funds remaining within the 2012 budget to cover the expense. If the equipment is purchased in 2012, the budgeted amounts, which are included in the 2013 budget could be reduced. The network switch is 8 years old and nearing the end of its useful life. The cost for a new 48-port business class switch is $3,972.35 off of the State Bid. IS Director Milde explained that the phone system is being extended to the Highway Department Building. The phone system at the Courthouse has the capacity to be extended to and provide coverage for the Highway Department. There will be a need to replace various handsets at the Highway Department. The Highway Department has two incoming lines, which may be eliminated following the phone upgrade. IS Director Milde is recommending a large format copier with scanning capabilities so that the old documents may be scanned and further preserved in an electronic format. The State Bid will provide laptops to meet the needs of the department for $998.00 each. The cost for all of the requested equipment from the State Bid is approximately $29,000.00 all of which can be covered from the 2012 budget. Motion was made by Commissioner Bjerke, seconded by Commissioner Schuldt and unanimously carried to approve the purchase of the requested technology equipment from the 2012 budget. Any of these expenses that were included in the 2013 budget will be reduced as a result of the early purchase approval.

Engineer Pogodzinski reported that C.P. 2012-02 for sealcoating has been completed. Motion was made by Commissioner Walter, seconded by Commissioner Zmyewski and unanimously carried to adopt the following resolution:

RESOLUTION NO. 12-56

NOW, THEN BE IT RESOLVED, That we do hereby accept said completed project for and in behalf of the County of Houston and authorize final payment as specified herein.

Engineer Pogodzinski reported that S.A.P. 28-604-29 has been completed. Motion was made by Commissioner Zmyewski, seconded by Commissioner Bjerke and unanimously carried to adopt the following resolution:

RESOLUTION NO. 12-57

NOW, THEN BE IT RESOLVED, That we do hereby accept said completed project for and in behalf of the County of Houston and authorize final payment as specified herein.

Engineer Pogodzinski reported that recently representatives from various aviation related state and federal agencies met with the Board to discuss the airport and state of the runway. Motion was made by Commissioner Schuldt, seconded by Commissioner Zmyewski and unanimously carried to moving forward with the runway overlay project.

Following discussion, motion was made by Commissioner Bjerke, seconded by Commissioner Walter and carried with Commissioner Zmyewski voting in the negative to not allow golf cart traffic on county roads.

HR Director Arrick-Kruger recommended the hire of Sandee Feuerhelm as a 67-day employee to assist as a jailer/dispatcher. Motion was made by Commissioner Walter, seconded by Commissioner Schuldt and unanimously carried to hire Sandee Feuerhelm as a 67-day employee to assist as a jailer/ dispatcher at step 1 of the appropriate comparable worth band effective December 12, 2012.

Motion was made by Commissioner Schuldt, seconded by Commissioner Zmyewski and unanimously carried to accept the resignation of Susan Rockers-Wittkopp and to authorize re-interviewing applicants from the previous pool.

Motion was made by Commissioner Bjerke, seconded by Commissioner Walter and unanimously carried to approve the MOU regarding the inclusion of new positions within the AFSCME Council 65 bargaining unit.

Motion was made by Commissioner Walter, seconded by Commissioner Zmyewski and unanimously carried to approve the agreement with Mayo Clinic.

Following discussion, motion was made by Commissioner Walter, seconded by Commissioner Bjerke and unanimously carried to approve the Non-Union Employee and Elected Official Compensation Policy.

The 2012 EMPG is in the amount of $17,697.00. Motion was made by Commissioner Bjerke, seconded by Commissioner Walter and unanimously carried to approve the grant agreement and to authorize the signature of Chairperson Miller.

County Attorney Hammell requested a closed session be convened to discuss threatened/pending litigation. The time being 11:12 a.m., motion was made by Commissioner Schuldt, seconded by Commissioner Bjerke and unanimously carried to enter into closed session.

The time being 11:18 a.m., motion was made by Commissioner Zmyewski, seconded by Commissioner Schuldt and unanimously carried to reconvene in open session.

Following discussion, motion was made by Commissioner Bjerke, seconded by Commissioner Zmyewski and unanimously carried to close the courthouse all day on December 24, 2012. Courthouse staff will have the option to utilize vacation, exercise the voluntary time off without pay policy or to report to work. The building will be closed to the public.

Auditor Meiners recommended a minimum bid in the amount of $11,000.00. Motion was made by Commissioner Schuldt, seconded by Commissioner Zmyewski and unanimously carried to adopt the following resolution:

RESOLUTION NO. 12-58

BE IT RESOLVED THAT Parcel #24.0411.000 of tax-forfeited land listed on List of Tax-Forfeited Land #1 be classified as non-conservation land; that the basic sale price be set at $11,000.00, and that authorization for a public sale of this land be granted, pursuant to M.S. 282.01; that the sale will be held at 9:00 a.m. on Thursday, January 10, 2012, by the Houston County Auditor in the Commissioners Room at the Houston County Courthouse, for not less than the basic sale price; and that full payment of the purchase price and the additional costs shall be due at the time of sale.

Jail Administrator Schiltz reported on an amendment to the CBM food service for medically necessary bedtime snacks at a rate of $0.80 per snack. Motion was made by Commissioner Bjerke, seconded by Commissioner Zmyewski and unanimously carried to approve the amendment.

Following discussion, Motion was made by Commissioner Walter, seconded by Commissioner Zmyewski and unanimously carried to re-appoint both Dan Goetzinger and Tim McCormick to the Crooked Creek Watershed District Board.

There being no further business and the time being 12:03 p.m., motion was made by Commissioner Schuldt, seconded by Commissioner Zmyewski and unanimously carried to adjourn the meeting, the next advertised meeting being Tuesday, December 18, 2012.

BOARD OF COUNTY COMMISSIONERS

HOUSTON COUNTY, MINNESOTA

By: Jack Miller, Chairperson

Attest: Charlene Meiners,

County Auditor



THE ABOVE PROCEEDINGS OF THE HOUSTON COUNTY BOARD OF COMMISSIONERS IS ONLY A SUMMARY. THE FULL TEXT IS AVAILABLE FOR PUBLIC INSPECTION AT THE HOUSTON COUNTY AUDITOR'S OFFICE AS WELL AS ON THE HOUSTON COUNTY WEBSITE LOCATED AT THE FOLLOWING WEB ADDRESS: http://www.houstoncounty.govoffice2.com/.