PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

Date: Wednesday, December 26, 2012, 9:00 a.m.

Place: Commissioners Room, Courthouse, Caledonia, MN

Members Present: Jack Miller, Justin Zmyewski, Teresa Walter and Tom Bjerke

Presiding: Jack Miller, Chairperson

Call to order.

Motion was made by Commissioner Walter, seconded by Commissioner Schuldt and unanimously carried to approve the minutes of the December 18, 2012, meeting.

Motion was made by Commissioner Schuldt, seconded by Commissioner Walter and unanimously carried to approve payment of the following claims:

County Revenue Fund $146,947.28

Road & Bridge Fund 43,646.56

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Total $190,593.84

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Motion was made by Commissioner Schuldt, seconded by Commissioner Walter and unanimously carried to approve license center and Human Services disbursements.

Motion was made by Commissioner Bjerke, seconded by Commissioner Schuldt and unanimously carried to set the fee to house other entities inmates at $50.00 per day.

At this time Engineer Pogodzinski met with the Board and reported on the following bids received until December 21, 2012 for S.A.P. 28-996-02: JB Holland Construction, Inc. of Decorah, IA 52101 at $836,502.70; Zenke, Inc. of La Crescent, MN 55947 at $886,367.49, and Griffin Construction Company, Inc. of Chatfield, MN 55923 at $1,018,655.53.

Motion was made by Commissioner Schuldt, seconded by Commissioner Zmyewski and unanimously carried to accept the low bid of JB Holland Construction, Inc. in the amount of $836,502.70.

Recorder Bauer stated that there is a need to amend her budget to account for expenses which were approved for payment from the technology fund. Motion was made by Commissioner Schuldt, seconded by Commissioner Walter and unanimously carried to approve the budget amendment as requested.

Environmental Services Director Frank met with the Board seeking approval for various contracts and licenses. Motion was made by Commissioner Walter, seconded by Commissioner Schuldt and unanimously carried to approve the Recycling Center Agreement with Woodland Industries, the Richard's Sanitation Drop Off Site Rates, an intermediate disposal facilities license for Richard's Sanitation and to authorize the issuance of the following Solid Waste Collection and Transportation Licenses: Richards Sanitation of Caledonia, MN; Hilltopper's Refuse and Recycling of Onalaska, WI; Waste Management of La Crosse of La Crosse, WI; Bob & Shirley Giblin of Caledonia, MN ; Midwest Roll-off Inc. of La Crescent, MN; Harter's Trash & Recycling, Inc. of La Crosse, WI; and Two Guys and a Dumpster of Onalaska, WI.

Ron Meiners reported that Houston County requested an extension to complete a required revision of the water plan. A two-year extension was granted. There is a need to take the next step towards performing the required revision. Motion was made by Commissioner Zmyewski, seconded by Commissioner Schuldt and unanimously carried to adopt the following resolution:

RESOLUTION NO. 12-61

To Update the Houston County Comprehensive Water

Management Plan

Now, Therefore, Be it Resolved, that the Houston County Board of Commissioners resolve to revise and update its current local water management plan.

Be it Further Resolved that Houston County will coordinate its efforts in the revision and update of its plan with all local units of government within the county, and the state review agencies; and will incorporate, where appropriate, any existing plans and rules which have been developed and adopted by watershed districts having jurisdiction wholly or partly within Houston County into its local water management plan.

Be it Further Resolved that the Houston County Board of Commissioners authorizes the establishment of a Water Management Advisory Committee with the responsibility of revising and updating the plan and who shall report to the County Board on a periodic basis.

Be it Further Resolved that the Houston County Board of Commissioners delegates the Root River SWCD the responsibility of coordinating, assembling, writing and implementing the revised local water management plan pursuant to M.S. 103B.301.

Following discussion, motion was made by Commissioner Bjerke, seconded by Commissioner Schuldt, and carried with Commissioner Zmyewski voting in the negative to adopt the following resolution:

RESOLUTION NO. 12-62

BE IT RESOLVED, that the proposed levy after the deduction of County Program Aid (CPA), in the amount of $10,473,779 be made on all taxable property in the County of Houston for taxes payable in 2013 in the following amounts by County Fund:

County Revenue $6,291,597

Road & Bridge 2,493,677

Human Services 1,279,632

Bond Fund - 2009B Jail CIP Bonds 371,674

Bond Fund - 2009C Jail Bonds 268,288

Bond Fund - 2010A Jail CIP Bonds 269,220

Bond Fund - 2010B Jail Bonds 224,707

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Total $11,198,795

Less CPA (725,016)

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Total Levy $10,473,779

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Motion was made by Commissioner Schuldt, seconded by Commissioner Walter and unanimously carried to approve the budget and to adopt the following resolutions:

RESOLUTION NO. 12-63

RESOLUTION ADOPTING 2013 OPERATING BUDGET

Revenues

Over (Under)

Revenue Expenditures Expenditures

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County Revenue $ 11,440,570 $ 11,651,918 $ (211,348)

Road & Bridge 14,015,029 15,066,029 (1,051,000)

Human Services 4,216,006 4,216,006 0

Debt Service 1,133,889 1,133,889 0

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Grand Total

County Funds $30,805,494 $32,067,842 $(1,262,348)

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Motion was made by Commissioner Zmyewski, seconded by Commissioner Walter and unanimously carried to approve contracts with the following entities: ABC/Woodland Industries; SE MN Chemical Dependency Pilot Project; ABLE; Sengistix, LLC; and ICAN. These programs provide for extended employment, the continuation of program participation, monitoring and waiver services.

Finance Director Lapham recommended that the major fund listing be approved. Motion was made by Commissioner Schuldt, seconded by Commissioner Zmyewski and unanimously carried to designate the following funds and their use for 2013: General Revenue Fund, Road and Bridge Fund, Human Services Fund, Debt Service Fund and Capital Projects Fund.

Finance Director Lapham reported that the State Auditor required adjustments related to Houston County acting as the fiscal agent for the Region 1 Radio Board and CHS. She recommended establishing the appropriate funds. Motion was made by Commissioner Bjerke, seconded by Commissioner Walter and unanimously carried to establish agency funds for Region 1 Radio Board and CHS funds.

Finance Director Lapham recommended that the Historic Bluff Country agency fund be closed. Motion was made by Commissioner Zmyewski, seconded by Commissioner Schuldt and unanimously carried to close out the Historic Bluff Country agency fund.

Finance Director Lapham stated that in the event there are funds, which are to be carried forward for use on specific projects, those funds should be designated. Following discussion, motion was made by Commissioner Schuldt, seconded by Commissioner Zmyewski and unanimously carried to designate $200,000.00 to the CR 249 bridge project and $25,000.00 from the Arlyn Falck Foundation to the Airport realignment project.

Finance Director Lapham reported that there is $25,000.00 in the 2012 budget that should be used to cover a portion of the cost for the SAN (storage area network). With the end of the year approaching, it may be difficult to find the most cost effective supplier for the SAN and have a purchase invoiced in time. She requested authorization to accept the low quote for the purchase of a SAN and to utilize the 2012 funds towards the purchase price regardless whether it is invoiced in 2012 or 2013. She will carry forward the designated funds to 2013 if necessary. Motion was made by Commissioner Bjerke, seconded by Commissioner Walter and unanimously carried to authorize the purchase and approve the request.

Finance Director Lapham reported on several budget amendment requests. Motion was made by Commissioner Walter, seconded by Commissioner Bjerke and unanimously carried to approve the budget amendments as requested for Sheriff/IT/Finance and Highway Departments.

There being no further business and the time being 10:48 a.m., motion was made by Commissioner Schuldt, seconded by Commissioner Zmyewski and unanimously carried to adjourn the meeting, the next advertised meeting being Tuesday, January 8, 2013.

BOARD OF COUNTY COMMISSIONERS

HOUSTON COUNTY, MINNESOTA

By: Jack Miller, Chairperson

Attest: Charlene Meiners, County Auditor

THE ABOVE PROCEEDINGS OF THE HOUSTON COUNTY BOARD OF COMMISSIONERS IS ONLY A SUMMARY. THE FULL TEXT IS AVAILABLE FOR PUBLIC INSPECTION AT THE HOUS­TON COUNTY AUDITOR'S OFFICE AS WELL AS ON THE HOUSTON COUNTY WEBSITE LOCATED AT THE FOLLOWING WEB ADDRESS: http://www.houstoncounty.govoffice2.com/.