Date: Tuesday, October 23, 2012, 9:00 a.m.

Place: Commissioners Room, Courthouse, Caledonia, MN

Members Present: Jack Miller, Justin Zmyewski, Steve Schuldt, Teresa Walter and Tom Bjerke

Presiding: Jack Miller, Chairperson

Call to order.

Motion was made by Commissioner Schuldt, seconded by Commissioner Walter and unanimously carried to approve the minutes of the Oct. 16, 2012, meeting.

Motion was made by Commissioner Walter, seconded by Commissioner Schuldt and unanimously carried to approve payment of the following claims:

County Revenue Fund $186,009.34

Road & Bridge Fund 316,670.72

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Total $502,680.06

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Motion was made by Commissioner Walter, seconded by Commissioner Schuldt and unanimously carried to approve license center and Human Services disbursements.

Engineer Pogodzinski reported that S.A.P. 28-996-07, the Perkins Valley Drive bridge replacement project, qualifies for grant funding in the amount of $619,903.50. Motion was made by Commissioner Bjerke, seconded by Commissioner Schuldt and unanimously carried to approve the grant agreement with MnDOT and to adopt the following resolution:

RESOLUTION NO. 12-48

For Agreement to State Transportation Fund

(Flood Relief Bonds)

Grant Terms and Conditions

Date: October 23, 2012

NOW THEREFORE, be it resolved that Houston County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, subdivision 5, clause (3), and the Houston County will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge and road but not required.

Engineer Pogodzinski reported that there are two windows in the Highway Department office area that are not energy efficient. Motion was made by Commissioner Walter, seconded by Commissioner Schuldt and unanimously carried to accept the low quote in the amount of $3,976.00 provided by Stemper Construction for the replacement of office windows at the Highway Department Building.

Commissioner Zmyewski commented that the suggestion has been made to sell the 22 acre parcel of property which was purchased for the previously proposed new Highway Department Complex. Motion was made by Commissioner Zmyewski, seconded by Commissioner Bjerke and unanimously carried to advertise the property for sale. It was noted that there has been no recommendation to sell the property at a loss. It was agreed that Auditor Meiners will run an advertisement.

VSO Gross reported that his office has been awarded a non-competitive, no-match grant in the amount of $2,298.00 for outreach. Motion was made by Commissioner Zmyewski, seconded by Commissioner Bjerke and unanimously carried to accept the grant, to approve the grant agreement and to adopt the following resolution:

RESOLUTION NO. 12-49

BE IT RESOLVED by the Houston County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Community Outreach Grant Program. The grant must be used for community outreach as defined in Minnesota Statutes, section 197.608, to all eligible veterans regarding the availability of benefits they have earned and especially those relating to posttraumatic stress disorder for all veterans, including World War II, Korean War, and Vietnam War era veterans, and should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED by the Houston County Board of Commissioners that Robert Gross, the County Veterans Service Officer, and Jack Miller, the County Board Chairperson, be authorized to execute the attached Grant Contract for the above mentioned Program on behalf of the County.

WHEREUPON the above resolution was adopted at Caledonia, Minnesota this 23rd day of October, 2012.

HR Director Arrick-Kruger met with the Board and recommended the hire of Sandee Feuerhelm as a 67-day employee to assist as a jailer/dispatcher. Motion was made by Commissioner Walter, seconded by Commissioner Schuldt and unanimously carried to hire Sandee Feuerhelm as a 67-day employee jailer/dispatcher at a rate of $18.44 per hour effective December 1, 2012.

HR Director Arrick-Kruger reported that external funding for the peer breastfeeding program is being reduced. Motion was made by Commissioner Bjerke, seconded by Commissioner Zmyewski and unanimously carried to reduce Jesie Melde's FTE from 0.375 to 0.3 effective immediately.

HR Director Arrick-Kruger reported that two contracts for medical examiner services were sent out for consideration.

Motion was made by Commissioner Walter, seconded by Commissioner Zmeywski and unanimously carried to appoint Dr. R. Ross Reichard as the Medical Examiner for Houston County to fulfill the unexpired term of Dr. Lindsay Thomas and to adopt the following resolution:

RESOLUTION NO. 12-50

BE IT RESOLVED that the Houston County Board of Commissioners hereby appoints Dr. R Ross Reichard as County Coroner to fulfill the unexpired term of Dr. Lindsey C. Thomas, which expires December 31, 2014.

Motion was made by Commissioner Walter, seconded by Commissioner Zmyewski and unanimously carried to approve a one-year agreement for Medical Examiner/Autopsy Services with Mayo Clinic. The agreement shall be effective January 1, 2013, through December 31, 2013. The agreement is renewable for up to four years.

Motion was made by Commissioner Walter, seconded by Commissioner Bjerke and unanimously carried to discontinue participation in the Joint Powers agreement with Dakota County and other counties for medical examiner services.

The time being 9:56 a.m., motion was made by Commissioner Schuldt, seconded by Commissioner Zmyewski and unanimously carried to enter into closed session to discuss ongoing labor negotiations.

The time being 10:03 a.m., motion was made by Commissioner Schuldt, seconded by Commissioner Walter and unanimously carried to return to open session.

HR Director Arrick-Kruger reported that the closed session was in regard to ongoing negotiations with MAPE. Discussion was held regarding certain cost implications. No action is being taken at this time.

Auditor Meiners reported that quotes have been solicited for the demolition of the tax forfeited house located in Houston City. At this time all quotes received until 4:30 p.m. on Friday, Oct. 19, 2012 were opened and read: Ole's Excavating Inc. of Houston, MN 55943 at $5,500.00; Botcher Construction of Houston, MN 55943 at $6,445.00; and Generation X Construction of Rushford, MN 55971 at $7,450.00.

Motion was made by Commissioner Zmyewski, seconded by Commissioner Schuldt and unanimously carried to accept the low bid of $5,500.00 submitted by Ole's Excavating Inc.

The time being 10:10 a.m., motion was made by Commissioner Zmyewski, seconded by Commissioner Schuldt and unanimously carried to go into closed session to discuss matters protected by attorney/client privilege.

Motion was made by Commissioner Walter, seconded by Commissioner Schuldt and unanimously carried to return to open session.

Chairperson Miller stated that the closed session was held in order to engage in detailed discussion regarding a proposed temporary operating agreement. In addition, the potential benefits and costs associated with the proposed agreement with Minnesota Sands, LLC were also discussed.

Motion was made by Commissioner Bjerke, seconded by Commissioner Walter and unanimously carried not to enter into a temporary agreement with Minnesota Sands, LLC at this time.

Zoning Administrator Scanlan reported that Randy Roemer has applied to build a cabin in Black Hammer Township. On the recommendation of the Planning Commission, motion was made by Commissioner Bjerke, seconded by Commissioner Zmyewski and unanimously carried to approve the issuance of the following Conditional Use Permit: Randy Roemer - Black Hammer Township - Build a cabin in an agricultural distict.

Motion was made by Commissioner Zmyewski, seconded by Commissioner Walter and unanimously carried to renew CUP #146 for Fred Sandvik/Old Hickory Orchards, and also CUP #216 for Dan Van Lin/Van Lin Orchards both for temporary ag housing.

On the recommendation of the Planning Commissioner, motion was made by Commissioner Walter, seconded by Commissioner Schuldt and unanimously carried to approve the following zoning permits:

Greg Bichel - Union Township - Install trailer to replace house (16' x 80') and pole building (60' x 104');

Solum Farms/James Solum - Black Hammer Township - Build additions onto free-stall barns (70' x 72') and 2-(12' x 36') (no increase in animal units);

Allen Deters - Spring Grove Township - Build pole building/machine shed (40' x 64');

Daniel and Laurie Nekola - Mound Prairie Township - Build garage (32' x 44');

Pat and Julie Burns - Sheldon Township - Build garage/shed (30' x 40'); and

Wayne Dosch - Mound Prairie Township - Build wood shed (20' x 60') and lean-to on garage (14' x 24').

There being no further business and the time being 11:26 a.m., motion was made by Commissioner Zmyewski, seconded by Commissioner Schuldt and unanimously carried to adjourn the meeting, the next advertised meeting being Tuesday, October 30, 2012.

BOARD OF COUNTY COMMISSIONERS

HOUSTON COUNTY, MINNESOTA

By: Jack Miller, Chairperson

Attest: Charlene Meiners,

County Auditor

THE ABOVE PROCEEDINGS OF THE HOUSTON COUNTY BOARD OF COMMISSIONERS IS ONLY A SUMMARY. THE FULL TEXT IS AVAILABLE FOR PUBLIC INSPECTION AT THE HOUSTON COUNTY AUDITOR'S OFFICE AS WELL AS ON THE HOUSTON COUNTY WEBSITE LOCATED AT THE FOLLOWING WEB ADDRESS: http://www.houstoncounty.govoffice2.com/.