With council members Robert Pederson and Paul Novotny absent, the Chatfield City Council was still able to meet its quorum at its regular meeting on Monday, May 13.

Professional engineer for McGhie and Betts, Inc., David Morrill presented information on the pedestrian crosswalk at the south portion of the intersection of Highways 52 and 30. The crosswalk had been presented to the council that evening as a resolution to officially designate the area for its installation.

Morrill mentioned that part of the new Kwik Trip plan had provided for a path extension along Highway 52 up to the Highway 30 intersection. He recalled that a discussion had been held at a previous Committee of the Whole meeting as to whether a crosswalk should be installed running from the west to the east side of Highway 52. He said he had sent in an application to the Minnesota Department of Transportation (DOT) for a crosswalk permit as well as permission for warning signage and striping. The city would be responsible for all maintenance and crosswalk markings installation.

Councilman Ken Jacobson asked what sort of construction would take place with the crosswalk. Morrill said the east side would have around 20 feet of curb removed in order to make the crossing compliant with the American Disability Act. The sidewalk on the west side will be constructed when Kwik Trip is completed.

The resolution for the crosswalk designation was passed.

Morrill also informed the council of the opportunity it has to create an infrastructure improvement program (IIP). He cited a letter he sent the city on Oct. 25, 2012, about options the city has in dealing with their infrastructure on a long-term basis.

Morrill said the council had previously assigned costs in a Capital Improvement Plan (CIP) for upgrades to take place in blocks of streets at one time. With the completion of the sewer upgrades, Morrill said the city could look at something on a larger scale with a fewer number of projects overall. In order to do this, the city would need to update their inventory data. The city would also complete a condition rating for the various streets and utilities. Cost estimates would follow along with budgets.

Everything would be updated to the CIP plan. Morrill said there are several places in Chatfield that would be looked at with this process, including the Mill Creek Park trunk sanitary sewer line and possible west Chatfield street projects. A project priority list would also be created.

Councilman Mike Urban said he thought it was a good idea to go ahead with it. "It will keep us informed and all the planning stages will have the departments working together," he shared.

Clerk Joe Young said passage of the proposal would allow the city to plan ahead. Morrill said it would help to pass the proposal as soon as possible for projects that could be started in 2014.

Councilman Paul Frank asked where the money would come from to pay for the IIP. Young said it would come from engineering money. He also shared that doing this project would merge sewer and water data and keep everyone on the same page.

Morrill said if the city tried to do some bonding on some of their projects, they would most likely need to show their CIP.

Mayor Russell Smith said the IIP would act as a game plan for the city to start making some of the improvements. The proposal was passed.

City Superintendant Tony Lammers thanked the council for adopting the IIP. He also shared that the city hall re-roof plans had changed. A few patches that needed to be completed last year resulted in the notice of several points of deterioration. These were in the bricks on the underside of the rubber roofing. Lammers said this called for a complete re-roof on the old part of city hall. He asked the council to call for bids so the project could get completed during the summer. Lammers said the skylights would either be replaced or fixed.

Young presented the bill from the city-wide cleanup, which was approximately $9,650. He said the tonnage, which was close to 40, was nearly the same as last year. Smith said the bill was usually around that dollar amount. He also said that the cleanup was a positive thing for the community to get rid of things that may detract from their residences.

Young explained that the monthly utility bill for residents in Olmsted County will increase because of an environmental service fee.

Mayor Smith made a proclamation declaring May as National Preservation Month for the city according to the "See it. Save it. Celebrate it" theme cosponsored by the Chatfield Heritage Preservation Commission and the National Trust for Historic Preservation.

Mary Peterson was appointed to the Planning and Zoning Commission to finish out former council member Smith's term ending Jan. 31, 2014. Mayor Smith also appointed Urban to the EDA, Community Education Board and Joint Powers Board committees.

Frank brought up a possible upgrade to the computer servers in city hall as part of his Personnel/Budget Committee report.

Mayor Smith said more discussion was had on the replacement of the trees on Main Street in the Public Works Committee. He also said people from west Chatfield had come to the committee to comment on the dust problems. He said the city is going to put some numbers together on what it would take to get an overlay for the road. "You would hope to have sewer and water and roads over there someday," he said.

Jacobson commented on the weather and asked residents to check their trees for damage.

The next council meeting will be Tuesday, May 28, delayed a day due to the Memorial Day Holiday on the regular meeting date.